Improving readability and enhancing appearances
Text can be formatted to improve the appearance and readability of a document. See the example below:
Before Formatting for Appearance and readability
James told Sally, “The quick brown fox jumped over the lazy dog.”
It is imperative that we let James know that his sentence contains all the 26 letters in the alphabet.
After Formatting for Appearance and readability
James told Sally, “The quick brown fox jumped over the lazy dog.”
It is imperative that we let James know that his sentence contains all the 26 letters in the alphabet.
Conforming to standards and conventions
Other times text is formatted to meet standards and conventions. e.g the equations shown below
Common Formatting Tasks In Word Processing (Microsoft word)
| Task | Description | How to accomplish | Example |
| Bold | Increase the weight or thickness of text, i.e. embolden text | 1. Select the text
2. Press Ctrl+B or Click the Icon shown below in the red circle on the home ribbon:
|
This text is not bold.
This text is bold. |
| Italicize | Gives text a slanted appearence | 1. Select the text
2. Press Ctrl+I or Click the Icon shown below in the red circle on the home ribbon:
|
This text is straight.
This text is slanted. |
| Underline | Underlines text. | 1. Select the text
2. Press Ctrl+U or Click the Icon shown below in the red circle on the home ribbon:
|
This text is underlined |
| Changing
Font |
Changes the style of the written text | 1. Select the text
2.Use the dropdown shown below to select a different style:
|
Some text Some Text |
| Font Size | Changes the size of the written text. | 1. Select the text
2.Select a size from the box shown below:
|
SmallLarge |
| Font Colour | Changes the colour of the written text | 1. Select the text
2.Select a new colour from the box shown below on the home ribbon:
|
RED
Blue GREEN |
| Text Highlight | Changes the background colour of text | 1. Select the text
2. Select a new colour from the box shown below on the home ribbon:
|
 |
| Subscript and Superscript | Lowers and Raises text respectively | 1. Select the text
2. press Ctrl + = for subscript, Ctrl + Shift + for super OR Select the desired script modifier shown below on the home ribbon:
|
Subscript
Normal Superscript |
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