Form 1 ICT

Inserting Tables, Pictures, Headers and Footers

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Grab any school notice or flyer and look closely. What do you see apart from words? Probably a picture, maybe a table of times or prices, the school’s name at the top and a page number at the bottom. All of these come from one place in your word processor: the Insert tab.

In this post:

  • Tables
  • Pictures
  • SmartArt diagrams
  • Page breaks
  • Headers, footers and page numbers
  • Two activities, a flyer project and a quiz

Tables

A table sets information out neatly in rows (across) and columns (down). Each box is a cell. Tables are perfect for timetables, price lists and results.

  • Click where you want the table, then Insert → Table. Move the mouse over the little grid to choose, say, 3 columns × 4 rows, and click.
  • Press Tab to move to the next cell. Pressing Tab in the very last cell adds a new row.
  • When you click inside a table, extra tabs appear (Table Design and Layout; in older versions Design and Layout under Table Tools). Use them to add or delete rows and columns, merge cells, and change borders and shading.
A word processor document containing a table with labels To, From, Fax, Pages, Phone, Date, Re and CC.
A table in a word processor document (Calligra Words), set up like a cover sheet with labels such as To, From, Phone and Date. The table keeps everything lined up in rows and columns.

Image source: File:Calligra Words 3.2.1 screenshot.png (Wikimedia Commons)

Pictures

  • Click where you want the picture. Go to Insert → Pictures → This Device (in Word 2007 and 2010: Insert → Picture). Find the picture and click Insert.
  • Resize it by dragging a corner handle, so it does not get stretched out of shape.
  • Wrap Text (the Layout Options button next to the picture) controls how words flow around it. Square lets text wrap around the picture.
  • Crop (on the Picture Format tab) trims off parts you do not want.
  • Using a picture from the Internet? Check that you are allowed to use it, and say where it came from. You will learn more in the copyright lesson.

SmartArt

SmartArt gives you ready-made diagrams: lists, step-by-step processes, cycles and family-tree style hierarchies. Go to Insert → SmartArt, pick a design such as Basic Cycle, and type your words into the text pane. It is a quick way to show the water cycle or the steps of a science experiment.

Page breaks

Remember from last lesson: Insert → Page Break (or Ctrl + Enter) starts a new page at once.

Headers, footers and page numbers

  • The header is the area in the top margin; the footer is in the bottom margin. Whatever you type there appears on every page. They are good for your name, the school’s name, the title or the date.
  • Go to Insert → Header (or Footer) → Blank, type your text, then double-click the main page (or click Close Header and Footer) to go back.
  • Page numbers: Insert → Page Number → Bottom of Page, then choose a style. Word numbers every page for you and keeps the numbers right when pages are added.

Watch: tables in Word

This video shows how to insert a table, type in it, and add rows and columns. Count how many ways there are to add a new row.

Video: Word: Tables – LearnFree – https://www.youtube.com/watch?v=XNBrCEgzddw

Activity: which Insert tool?

Try it: choose the right tool

Choose the Insert tool you would use for each job.

You want to show the times and places of the inter-house sports events in rows and columns
You want a photo of the school building on your flyer
You want a ready-made diagram showing the four steps of the water cycle
You want the next part of your project to start on a fresh page
You want the title of your project at the top of every page
You want your name and class at the bottom of every page
You want every page numbered automatically

Activity: inserting a picture

Try it: put the steps in order

Use ▲ and ▼ to put the steps for inserting a picture in order, then click “Check my order”.

▲ First step

  1. Click where you want the picture to go
  2. Click the Insert tab
  3. Click Pictures, then This Device
  4. Find the picture and click Insert
  5. Drag a corner handle to resize it

▼ Last step

Class project: a one-page flyer

Make a flyer for a real or pretend school event (a sale, a concert or a sports day). Use this checklist, then show your teacher.

Your flyer must have…Done?
A header with the school’s name
A big formatted title
A picture you are allowed to use, resized neatly
A table (for example times and activities, or items and prices)
A footer with your name and a page number
A check in print preview before you save

Self-check quiz

Click the best answer. You get feedback straight away; only your first click counts towards your score.

1. In a table, rows go…

2. What is one box in a table called?

3. How should you resize a picture so it does not look stretched?

4. Where does text in the footer appear?

5. What is SmartArt?

6. What happens when you press Tab in the last cell of a table?

Related posts on islandclass.org

For later, in Forms 4–5 (CSEC IT): these go deeper and are for when you reach CSEC Information Technology.

Next: Making Your First Slide Show

Syllabus link: Forms 1–3 ICT curriculum, Module 3, Objective 3.4 – modify a word processing document utilizing insert functions.

Attributions to media used in this post:

Updates

2026/10/21

– Fixed the activity code so its buttons keep working.

© 2026 Vedesh Kungebeharry. All rights reserved.

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